A job analysis is a process of identifying and determining in specifics the particular job duties and requirements, and the relative importance of these said duties for a given job. This is a written statement that specifies the personal qualities, traits, skills, qualification, aptitude etc. Strategic human resource management shrm is concerned with the relationship between hrm and strategic management in an organization. Job analysis is a very important function of hr, which is related with many activities of human resources management.
In other words, jobs analysis needs to be conducted so that a set of skills and competencies needed to perform duties of a position can be established and the same set of skills and competencies can be used as. Most frequently, a member of the hr staff coordinates this effort. Job analysis deals with the anatomy of the jobthis is the complete study of the job embodying every known and determinable factor, including the duties and responsibilities involved in its performance. Human resource management performs timely appraisal of employees performance in order to recognize excellent and poor workers. Job analysis in laymans language means the procedure of gathering information about a job. Job analysis is the process of collecting information about the content of a specific job. Job analysis is an important human resource management tool in the sense that its helps the employees to understand their duties and responsibilities and an outline of the skills required is made. Sep, 2015 job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job. Organizational performance is a multifaceted concept.
Let us first try to understand what is job analysis. It also involves determining the relative importance of the duties, responsibilities and physical and emotional skills for a given job. Job analysis is a systematic process of collecting complete information pertaining to a job. Job analysis is a systematic procedure for studying jobs to determine their various elements and requirements. Figure 5 work flow analysis, human resource management. Job analysis is also defined as a system process to identify the skills to complete the work, responsibility and knowledge, which is an important and universal human resource. A job description is based on a detailed job analysis and usually summarises the essential information gathered through job analysis. Job analysis seems to be one of the most important parts in human resource. Employees see a job analysis as a threat to their current jobs or pay levels or both.
Depending on which of the methods discussed next is used, others who often participate are managers, supervisors, and employees doing the jobs. The job analysis in human resource management hrm provides clarity about different components of the job and the circumstances in which the job should be performed. Now, most of the organisations recognised the emerging vitality of. The importance of job analysis is closely associated with the possibility of filling a position with the most suitable candidate. Job analysis holds information relating to the different aspects of the jobs and it provides information regarding what activities to perform in a particular job, gives an indication how to perform them, the skills and responsibilities to assume in order to perform them well and its impact in achieving the individual and organizational performance expectations. Sep 24, 20 job analysis in human resource managementhrm 1. Job analysis is also defined as a system process to identify the skills to complete the work, responsibility and knowledge, which is an important and universal human resource management technique. Job analysis involves identifying and ascertaining all the duties and responsibilities of the concerned job, along with the prior requirements, and its relative importance with respect to the other jobs in the organization. Job analysis is broadly bifurcated into two components i. The purpose of job analysis is to identify the differences and similarities between different jobs and attain knowledge and requirements on jobs in the organization. Human resource management designs job on the basis of teamwork. It is important to state that observation could be done directly.
Role of job analysis in human resource management mba. Pdf on jan 16, 2018, verl anderson and others published job analysis. Define the importance of job analysis to all human resource management hrm activities and. Different jobs are performed in the organisation and, therefore, different kinds of people are to be selected, trained, compensated and placed at those jobs. Job analysis is so important to hr managers that it has been called the building block of everything that personnel does. Importance or uses or benefits of job analysis management. Job analysis is a method of collecting and studying about the information related to a particular job. Why is job analysis important without sufficient knowledge of what employees do, organizations cannot develop other human resource practices and procedures. It is important to include only knowledge, skills, abilities and personal characteristics in the selection process and. To identify the best person for the job, it is crucial to fully understand the nature of that job. Job analysis is the base of hrm systems in each organization mukherjee, 2012.
Job analysis is the process of describing the duties of a job, authority relationships, skills required, conditions of work, and additional relevant information. This is based on the fact that in the past, job analysis was used as a means of expanding jobs while reducing the total number of employees. Job analysis is the process of studying and collecting information relating to the operations and responsibilities of a specific job. Importance of establishing a job analysis exercise in an. Jan 28, 2018 human resource management performs timely appraisal of employees performance in order to recognize excellent and poor workers. Job analysis is the foundation for all assessment and selection decisions. Job analysis is a critical part of recruiting a person for a particular. Job analysis is a procedure through which you determine the duties and responsibilities, nature of the jobs and finally to decide qualifications, skills and knowledge to be. The chapter identifies twelve important organizational and hrm.
Job analysis is one of the most important aspects of human resource management, as its the hub of all human resource management activities necessary for the successful functioning of organizations geal, 1988 dessler, 2003. Job analysis is a important function of hr commerce essay. It serves as a guide in the preparation of job description and job specification. It describes the main tasks and responsibilities of the job clearly and concisely in order to facilitate the systematic comparison of. Job analysis, a process of obtaining all pertaining job facts is classified into two i. The importance of job analysis in performance management. When this job is analyzed in terms of determination of the skills, duties and knowledge required for completion of tasks, it is regarded as job analysis.
Work redesign, human resource planning, selection, training and a few others. Job analysis is the basis for human resources management, the quality of its analysis for module of other human resource management has a significant influence. The purpose of a job analysis in human resources is to collect information about a job by analyzing the duties, responsibilities, tasks and activities of the job. In fact, it specifies the duties concerned in a work and the. Job analysis and human resource planning a job can be described as a group of tasks which is assigned to the individual employees for ensuring achievement of the organizational goals. Job analysis is done by job analyst who is an officer have been trained for it. Job analysis continued safety and health helps identify safety and health considerations employee and labor relations lead to more objective human resource decisions legal considerations having done job analysis important for supporting legality of employment practices job analysis for teams today, individuals do. Definition and components given the increasingly significant role of human resources in an organization, hrm has become strategic in nature. Job analysis is one of the most important activities of human resource management and can perform multifunctions. In fact, it specifies the duties concerned in a work and the factors that persuade the performance. What is job analysis job analysis is obtaining information about jobs. So hrm is very important to gain success and can be. Job analysis in hrm importance of job analysis to hr managers.
Human resource management challenges must be defined and solutions determined in order to succeed. Both these together give a complete understanding about job title, position, location, qualification, skills, duties, responsibilities, skills etc. Its important to be sensitive about that one detail in job analysis. Impacts of job analysis on organizational performance. Importance of job analysis in human resource management. Jan 31, 2017 job analysis is broadly bifurcated into two components i.
Job analysis plays an important role in recruitment and selection, job evaluation, job designing, deciding compensation and benefits packages, performance. Hrm contributes in making human resource into a competitive advantage hrm is the main department which push the organization to meet the goal because it work with line manager, have a good communication with all department in organization, know clear about organizations goal and objective. Job analysis is a prerequisite for preparing ajob description andjob evaluation. Survey results indicated that a practice of proactive job analysis was strongly related to.
Linking hrm practices to employee job performance is unexplored and required a great. Job description and job specification job description is an important document, which is basically descriptive in nature and contains a. Aug 20, 2010 the purpose of a job analysis in human resources is to collect information about a job by analyzing the duties, responsibilities, tasks and activities of the job. A job analysis should identify the types of technologies and equipment that are to be used on the job and point out the types of education and experience that are required for the job to be done successfully. The immediate products of this analysis are job descriptions and job specifications. Human resource management is a growing field of expertise that is constantly widening its approach and scope in terms of striking that balance between an organizations goals and individual personnel goals. Human resource management is quite extensive and covers a very wide range of factors. Sep 20, 2010 job analysis is the basis for human resources management, the quality of its analysis for module of other human resource management has a significant influence.
It is a study and collection of information related to the operation and responsibility associated with the job there are three important components of job analysis, job. The excellent workers are then rewarded as a return for their contribution. The government imposes requirements related to equal employment opportunity. Job analysis involves creating job descriptions and specifications. On the other hand, job analysis helps the organization to clearly. Job analysis is a name you call a process wherein everyone makes judgments about the data collected on a job.
A few definitions on job analysis are quoted below 1. Linking hrm practices to the companys business objectives, i. Application of job analysis as a human resource management. Siddique abstract this study examined the impact of job analysis on organizational performance among 148 companies based in the united arab emirates uae, a gulfregion country. Analysis of work job analysis in order to achieve effective hrp, duties involved and skills required for performing all the jobs in an organization have to be taken care of. Thus, appropriate human resource management assumes greater significance after globalisation and consequent economic boom and recession. The role of job descriptions and competencies in an. Job analysis is a systematic exploration, study and recording the responsibilities, duties, skills, accountabilities, work environment and ability requirements of a specific job. Job analysis provides a way to develop this understanding by examining the tasks performed in a job, the competencies required to perform those tasks, and the connection. To create a feeling of belongingness and team spirit in the employee.
Before going into these two sets let us talk about a few definitions of job analysis. Importance of job analysis in human resource management mba. This knowledge is gained through analysis of work, popularly known as job analysis. Theoretically speaking, job design, job analysis, job descriptions and job specifications and are all around work to be, but from the companys current situation, the design work than not to change, the only way is indeed feasible that using job analysis to. Job analysis information can be gathered in a variety of ways. Importance of human resource management businesstopia. What is job analysis meaning definition process in hrm. In fact, effective strategy implementation depends on the strategic human resource management. Apr 19, 20 the importance of job analysis is closely associated with the possibility of filling a position with the most suitable candidate. The job analysis process discussed above is now delineated in figure 5. Some popular definitions of job analysis are as follows. A job analysis is important to ensure that a companys selection process in order to choose applicants are valid and defensible. Job analysis definition, importance, advantages, process. Aswathappa right person for the right job at the right time and in a right place.
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